Professional Standards Administrator

About Chartered Accountants Ireland 

Chartered Accountants Ireland is Ireland’s leading professional accountancy body, representing over 39,000 members in over 100 countries and educating 6,600 students. Its members provide leadership across both the public and private sector, bringing experience, trusted expertise, and strict standards to all aspects of their work. As the largest professional body on the island of Ireland, Chartered Accountants Ireland engages with several stakeholders including governments, policy makers, regulators, and business groups on key issues affecting the profession and the wider economy. Chartered Accountants Ireland supports members at every stage of their career from education to qualification to continuing professional development.   

Institute Values 
 

The Institute seeks to ensure an environment based on its values of Accountability, Forward Looking, Excellence and Openness. Candidates should be able to demonstrate how these may apply to them in the role for which they are applying and how their previous experience is relevant to them 

Summary of Role  

The Professional Standards Department (PSD) of Chartered Accountants Ireland, along with the relevant compliance and disciplinary committees is responsible for the delivery of the Institute’s regulation and disciplinary obligations which derive both from statute and its own Bye-Laws & Regulations.  

The PSD department are seeking to recruit an administrator on a full-time permanent basis to provide administration support for the Institute’s Professional Conduct process and corresponding Committees. This role reports to the Head of Professional Conduct. 

Key Responsibilities  

Key responsibilities of the role include but are not limited to: 

• Organisation of records and diaries 

• Preparing and filing material relating to cases 

• Assisting with invoicing and payments 

• Assisting with all standard administrative tasks within the Professional Conduct Department and providing cover for colleagues as necessary 

• Screening telephone calls, post and emails 

• Assisting with the implementation of various policies and procedures (including data protection, retention and archiving)  

• Such other tasks as may arise from time to time such as filing, file administration, ad hoc projects 

General   

• General support for stakeholders in terms of their interactions with PSD  

• Support the PSD in delivery of tasks, projects and activities designed to promote good professional standards 

• Support other members of the wider administrative team, especially when practical support is required due to holiday, sickness absence or work peaks 

• Performing any other ad-hoc duties as may be required to ensure that the objectives of the Professional Standards Department are met. 

Skills and Experience 

• Three to five years of successful administrative experience.  

• Excellent word processing skills, strong attention to detail 

• Strong working knowledge of Microsoft, including Word, Excel, and Outlook as well as Adobe. 

• Ability to deal with challenging situations. 

• Excellent planning and organisation skills and the ability to manage competing priorities, 

Personal Profile  

• Demonstrate a collaborative approach to the role. Working across multi-disciplinary team where required. 

• A positive, proactive and professional approach 

• A strong work ethic with particular aptitude of working efficiently and effectively under pressure  

• Experience of fostering positive working relationships  

• Experience of document management  

• Accuracy and attention to detail  

Desirable  

• Experience in a legal, compliance or regulatory environment is desirable.   

Flexible work arrangements 

The Institute is seeking and encourages applications from experienced candidates who may be looking for flexible work arrangements. If such arrangements are being sought please bring these to the attention of your interviewer.  

The Institute will use the information which you have provided in this form to respond to your request or process your application and will hold and protect it in accordance with the Institute's privacy statement, which explains your rights in relation to your personal data.  By submitting this application acknowledge you have read our privacy statement. 

Chartered Accountants Ireland is an equal opportunities employer.