Professional Standards Administrator

About Chartered Accountants Ireland

Chartered Accountants Ireland is Ireland’s leading professional accountancy body, representing over 39,000 members in over 100 countries and educating 6,600 students. Its members provide leadership across both the public and private sector, bringing experience, trusted expertise, and strict standards to all aspects of their work. As the largest professional body on the island of Ireland, Chartered Accountants Ireland engages with several stakeholders including governments, policy makers, regulators, and business groups on key issues affecting the profession and the wider economy. Chartered Accountants Ireland supports members at every stage of their career from education to qualification to continuing professional development. 

Institute Values

This role is a fixed purpose maternity leave contract of up to 12 months in duration.

Summary of the role

The Professional Standards Department (PSD) of Chartered Accountants Ireland, along with the relevant compliance and disciplinary committees is responsible for the delivery of the Institute’s regulation and disciplinary obligations which derive both from statute and its own Bye-Laws & Regulations. The PSD department are seeking to recruit an administrator on a fixed-purpose basis to provide administration support for the Institute Conduct process and corresponding Committees.

This role reports to the Practice Regulation Manager.

Key responsibilities

The specific functions of this role will include:

• Source all required documentation for case files from e-filing system, compile case files in Adobe and submit for approval to the Practice Regulation Manager

• Distribute case files to member, complainant, committee members and any other necessary parties               

• Hosting and scheduling Committee meetings and Investigation and Disciplinary hearings over Microsoft Teams and/or in person – distributing links when required to all parties involved

• Scheduling Stenographers when required for Committee meetings and hearings.

• Maintaining and filing confidential documents, correspondence, and meeting papers on the secure e-filing system ensuring confidentiality of information at all times

• Screen e-mails and telephone calls and take action as necessary

• Develop a sound knowledge of Institute procedures and regulations

• Any other administrative duties as instructed by the Practice Regulation Manager.

General  

• General support for members and firms in terms of their interactions with PSD 

• Support the PSD in delivery of tasks, projects and activities designed to promote good professional standards

• Support other members of the wider administrative team, especially when practical support is required due to holiday, sickness absence or work peaks

• Performing any other ad-hoc duties as may be required to ensure that the objectives of the Professional Standards Department are met.

Required competencies

• Three to five years of successful administrative experience.

• Excellent word processing skills, strong attention to detail

• Strong working knowledge of Microsoft, including Word, Excel, PowerPoint and Outlook

• Excellent planning and organisation skills and the ability to manage competing priorities

Personal Profile

• Demonstrate a collaborative approach to the role, working across multi-disciplinary teams where required 

• A strong work ethic with particular aptitude of working efficiently and effectively under pressure

• Experience of fostering positive working relationships

• Experience of document management

• Accuracy and attention to detail

Desirable 

• Experience in a legal, compliance or regulatory environment is desirable.  

  
  

 Flexible work arrangements

The Institute is seeking and encourages applications from experienced candidates who may be looking for flexible work arrangements. If such arrangements are being sought please bring these to the attention of your interviewer.

The Institute will use the information which you have provided in this form to respond to your request or process your application and will hold and protect it in accordance with the Institute's privacy statement, which explains your rights in relation to your personal data.  By submitting this application acknowledge you have read our privacy statement.

Chartered Accountants Ireland is an equal opportunities employer.