Professional Standards - Administrator

About Chartered Accountants Ireland

Chartered Accountants Ireland is Ireland’s leading professional accountancy body, representing over 39,000 members in over 100 countries and educating 6,600 students. Its members provide leadership across both the public and private sector, bringing experience, trusted expertise, and strict standards to all aspects of their work. As the largest professional body on the island of Ireland, Chartered Accountants Ireland engages with several stakeholders including governments, policy makers, regulators, and business groups on key issues affecting the profession and the wider economy. Chartered Accountants Ireland supports members at every stage of their career from education to qualification to continuing professional development. 

Institute Values

This role is a fixed purpose maternity leave contract of up to 12 months in duration.

Summary of the role

The Professional Standards Department (PSD) of Chartered Accountants Ireland, along with the relevant compliance and disciplinary committees is responsible for the delivery of the Institute’s regulation and disciplinary obligations which derive both from statute and its own Bye-Laws & Regulations. 

This is a dual role supporting two functions within PSD, licensing and quality reviews. 

Key responsibilities

Licensing 

• Assisting members with licensing applications and queries. 

• Provision of accurate information to management as required. 

• Extraction and management of quarterly and weekly reports as required for internal purposes and external regulators. 

• Ongoing maintenance of an accurate member database. 

• Issue of digital licences throughout the year.  

Quality Reviews: 

• Maintaining visit diary for the Inspection Team. 

• Scheduling Quality Review visits to member firms. 

• Setting up of soft copy visit work packs to include all relevant visit documents. 

• Maintaining and updating the visit database and running reports as required. 

• Servicing all quality review team meetings including the preparation and timely issue of agenda and papers, production of minutes and progression of business. 

• Providing administrative and secretarial support to the review team 

• Collate and present information required for reporting to external regulators 

Annual Returns Administration 

• Ensuring that annual returns are issued to all relevant firms and members in a timely manner. 

• Processing annual returns and issuing correspondence where necessary; 

General  

• General website maintenance 

• General support for members and firms in terms of their interactions with PSD 

• Performing any other ad-hoc duties as may be required. 

• Support the PSD in delivery of tasks, projects and activities designed to promote good professional standards. 

• Support other members of the wider administrative team, especially when practical support is required due to holiday, sickness absence or work peaks. 

Required competencies / Personal Profile: 

• Three to five years of successful administrative experience. 

• Positive, proactive and professional approach 

• Detail-oriented with a hands-on approach 

• Demonstrate a collaborative approach to the role, working across multi-disciplinary teams 

• Proficiency with Microsoft Office Suite. 

• Excellent verbal and written communication skills including drafting of internal and external communications. 

• Competent relationship management skills to deal with internal and external stakeholders with the ability to communicate effectively at all levels throughout different medias. 

• Excellent prioritisation and time management skills, the ability to carry out self-directed work, multi-task and work in an organised manner to strict deadlines. 

Desirable 

• Experience in a legal, compliance or regulatory environment is desirable. 

• Experience in working in a continuous improvement environment. 

 Flexible work arrangements

The Institute is seeking and encourages applications from experienced candidates who may be looking for flexible work arrangements. If such arrangements are being sought please bring these to the attention of your interviewer.

The Institute will use the information which you have provided in this form to respond to your request or process your application and will hold and protect it in accordance with the Institute's privacy statement, which explains your rights in relation to your personal data.  By submitting this application acknowledge you have read our privacy statement.

Chartered Accountants Ireland is an equal opportunities employer.